How Microsoft Copilot for Microsoft 365 works?

Ivan V

Copilot is an AI-powered tool built into Microsoft 365 apps like Word, Excel, PowerPoint, Teams, and Outlook. It's designed to help you be more productive and creative by automating tasks and providing helpful suggestions.

How Copilot works with Microsoft 365?

It lets users do more complex tasks, like creating documents, analyzing data, and designing presentations, more easily.

Users interact with Copilot through natural language. Instead of learning specific commands, users can type or speak in everyday language. Copilot uses machine learning to understand tasks and offer suggestions and automations.

Copilot uses the Microsoft 365 Graph, which is a big data repository that contains all kinds of organizational information and connections. This means that it can provide personalized assistance based on work context, emails, documents, and more.

Features and functions across different apps

Copilot uses AI, specifically large language models (LLMs), to help users with various tasks across the apps.

  • Word: draft, summarize, and rewrite text based on user prompts. It understands the context to improve writing quality, suggesting clarity and conciseness enhancements.
  • Excel: analyze data by creating formulas, generating insights and building predictive models. It can also visualize data trends and patterns.
  • PowerPoint: create presentations from scratch using text prompts, suggest design ideas, and organize content into visually appealing slides.
  • Outlook: manage emails by summarizing threads, drafting responses, and prioritizing messages based on importance.
  • Teams: summarize meetings, generate action points, and create follow-up tasks, ensuring all team members stay aligned.

Security, privacy and data protection

Microsoft makes sure that Copilot works within its strong security and compliance standards. All the data Copilot processes stays within the ecosystem, and it follows strict privacy standards and regulations. Copilot uses Microsoft Graph to access organizational data safely, and it respects user permissions.

Conclusion

Copilot is a powerful tool that will help people work more efficiently with Microsoft 365. It automates tasks, suggests ideas, and makes it easier to work together.